Organizing Information


Get Organized - Stay Organized


My mother is one of the most productive people I know. She is 78 years old and still works full-time as the personal assistant to the CEO of a bank. (I come from great genes-it makes me very optimistic about my long-term future!) One of her secrets to productivity is what is often called "a tickler file." It used to be a popular organizational tool but eventually fell by the wayside. The tickler file is a reminder system based on the days of the month and months of the year. It simply consists of two sets of file folders: "1-31" and "January-December." It's time to bring that old system back.

Surveys show that people's stress levels are at an all-time high. A major source of that stress is information overload. Information arrives in five ways: on paper, electronically, via voice mail, through verbal messages, and as thoughts in your head.

Think of a 5-lane freeway. You are speeding down the highway when suddenly you see orange barrels-you know you're in for trouble. That's exactly what happens when you sit down at your desk and are overwhelmed with where to begin. Do you start with the e- mail? Most people do, but should you? The highest priority could be in the "In Box" you haven't looked at in days-or could it be the idea you had while taking a shower? You've got information overload and you need a way to cope with it.

Managing Information To conquer a stack of papers-permission slips, newsletters, report cards, bills, and articles to read-employ these five productive steps.

? Discard. I've spent lots of time promoting the power of throwing things away. Ask yourself, "What's the worst possible thing that would happen if I didn't have that or didn't do this?"
? Delegate. If you are not delegating some of your work, why not? The most productive people in the world are those who spend 80% of their time doing what only they can do and surrounding themselves with people whose talents are complementary to theirs.
? Do it now. Ask yourself, "Is taking care of this the best use of my time right now?"
? File for reference. These are things you want or need to keep for future reference. Develop or use a good filing system (like Taming the Paper Tiger, information below), so you can find items easily and quickly.
? File for follow-up. These are things you want or need to do. In the Paper Tiger software system, we place these items in Action Files so you can find them when it's time to take act on them. The task won't be forgotten because the Paper Tiger can print weekly reminders or you can put a simple note in the tickler file.

The Important Question No matter how information arrives, your first reaction is probably, "I have to take care of this now." If you are serious about increasing your productivity and prioritizing your work, the question you have to answer is, "When?" As scary as it is sometimes, you have to decide. When you determine what date to take action, put the reminder in your tickler file system. Now you have a tool that enables you to prioritize your work and to measure whether the interruption of the moment is more important than what you said you were going to do today.

When people hear about this system, their first reaction is often fear-fear of making mistakes, fear of taking on another task, fear of failure. But remember that old saying, "If you keep doing what you're doing, you're going to keep getting what you're getting!" After trying the tickler file system for the first time, one client said, "Instant peace of mind!" Are you ready for something old and better?

© Barbara Hemphill is the author of Kiplinger's Taming the Paper Tiger at Work and Taming the Paper Tiger at Home and co-author of Love It or Lose It: Living Clutter-Free Forever. The mission of Hemphill Productivity Institute is to help individuals and organizations create and sustain a productive environment so they can accomplish their work and enjoy their lives. We do this by organizing space, information, and time. We can be reached at 800-427-0237 or at www.ProductiveEnvironment.com


MORE RESOURCES:
This RSS feed URL is deprecated, please update. New URLs can be found in the footers at https://news.google.com/news


Jacobin magazine

Tech Workers Need to Keep Organizing
Jacobin magazine
Tech Workers Need to Keep Organizing. By: JS Chen. Despite their often-high salaries, tech workers are workers. And like any other kind of worker, to advocate for their interests on the job, they need to get organized. Google employees walk off the job ...



Ukrinform. Ukraine and world news

EU considers possibility of imposing sanctions against five people for organizing 'elections' in Donbas
Ukrinform. Ukraine and world news
“The European Union is likely to add 5 people that it considers responsible for organizing the "elections" in Donbas to its sanctions list,” Reporter of Radio Free Europe / Radio Liberty Rikard Jozwiak wrote on Twitter. According to him, the EU foreign ...

and more »


San Francisco Chronicle

Democrats find grassroots organizing might be key to 2020
San Francisco Chronicle
A growing number of organizers and donors say the midterm election results show Democrats that the formula for winning back the White House in 2020 is a two-part equation. First, they need to organize voters year-round. And second, they must recruit ...



IEEE Spectrum

Startup Lanetix Pays US $775000 to Software Engineers Fired for Union Organizing
IEEE Spectrum
The CWA then filed charges with the U.S. National Labor Relations Board (NLRB), indicating that the firing of the 14—and one earlier termination—was clearly in retaliation for union organizing activity (Lanetix had stated that it was a layoff due to ...



Arizona Daily Star

Group organizing Tucson Thanksgiving dinner has no turkeys
Arizona Daily Star
Turkey donations are in deep freeze for one community holiday banquet. With less than a week until people line up for the feast at Armory Park Center, volunteers for the Fourth Annual Free Community Thanksgiving Meal & Promotora Program in ...



WHYY

In court, Delaware prisoner admits organizing siege that led to officer's death
WHYY
Updated: 9:49 p.m.. An inmate on trial in connection with a February 2017 prison riot that led to the death of a correctional officer told jurors Tuesday he organized the uprising. Dwayne Staats, who is already is serving a life sentence for murder ...

and more »


RadioFreeEurope/RadioLiberty

Organizers, Participants In Deadly 2016 Moscow Cemetery Brawl Get Lengthy Prison Terms
RadioFreeEurope/RadioLiberty
The Moscow City Court on November 14 found the former director of the Khovanskoye cemetery in the Russian capital, Yury Chabiyev, and a co-founder of Healthy Nation NGO, Aleksandr Bocharnikov, guilty of organizing the brawl in which three persons ...

and more »


Clevelandmagazine.com

5 Tips For Organizing Your Garage
Clevelandmagazine.com
Cleveland weather comes at you fast. One day you're putting away the patio furniture, the next you're digging through your garage to find the snow shovel. That's why a good pre-winter plan is important heading into the cruelest of seasons. “Having an ...



Accenture Workers Petition to End $47 Million Border Patrol Contract
Bloomberg
Accenture employees are circulating a petition urging the company to cancel its contract to help the Trump administration recruit border patrol agents, the latest in a wave of recent technology-fueled protests by white-collar workers challenging ...



New Castle News

Civilian search party group organizing in county
New Castle News
In organizing, Walkers Volunteer Search Party has its own rules that it follows for safety. For example, no one in their party can go into a woods alone. The participants all wear orange shirts, and the team leader wears a bright yellow shirt, and ...


Google News

home | site map
© 2007