Organizing Information


Get Organized - Stay Organized


My mother is one of the most productive people I know. She is 78 years old and still works full-time as the personal assistant to the CEO of a bank. (I come from great genes-it makes me very optimistic about my long-term future!) One of her secrets to productivity is what is often called "a tickler file." It used to be a popular organizational tool but eventually fell by the wayside. The tickler file is a reminder system based on the days of the month and months of the year. It simply consists of two sets of file folders: "1-31" and "January-December." It's time to bring that old system back.

Surveys show that people's stress levels are at an all-time high. A major source of that stress is information overload. Information arrives in five ways: on paper, electronically, via voice mail, through verbal messages, and as thoughts in your head.

Think of a 5-lane freeway. You are speeding down the highway when suddenly you see orange barrels-you know you're in for trouble. That's exactly what happens when you sit down at your desk and are overwhelmed with where to begin. Do you start with the e- mail? Most people do, but should you? The highest priority could be in the "In Box" you haven't looked at in days-or could it be the idea you had while taking a shower? You've got information overload and you need a way to cope with it.

Managing Information To conquer a stack of papers-permission slips, newsletters, report cards, bills, and articles to read-employ these five productive steps.

? Discard. I've spent lots of time promoting the power of throwing things away. Ask yourself, "What's the worst possible thing that would happen if I didn't have that or didn't do this?"
? Delegate. If you are not delegating some of your work, why not? The most productive people in the world are those who spend 80% of their time doing what only they can do and surrounding themselves with people whose talents are complementary to theirs.
? Do it now. Ask yourself, "Is taking care of this the best use of my time right now?"
? File for reference. These are things you want or need to keep for future reference. Develop or use a good filing system (like Taming the Paper Tiger, information below), so you can find items easily and quickly.
? File for follow-up. These are things you want or need to do. In the Paper Tiger software system, we place these items in Action Files so you can find them when it's time to take act on them. The task won't be forgotten because the Paper Tiger can print weekly reminders or you can put a simple note in the tickler file.

The Important Question No matter how information arrives, your first reaction is probably, "I have to take care of this now." If you are serious about increasing your productivity and prioritizing your work, the question you have to answer is, "When?" As scary as it is sometimes, you have to decide. When you determine what date to take action, put the reminder in your tickler file system. Now you have a tool that enables you to prioritize your work and to measure whether the interruption of the moment is more important than what you said you were going to do today.

When people hear about this system, their first reaction is often fear-fear of making mistakes, fear of taking on another task, fear of failure. But remember that old saying, "If you keep doing what you're doing, you're going to keep getting what you're getting!" After trying the tickler file system for the first time, one client said, "Instant peace of mind!" Are you ready for something old and better?

Barbara Hemphill is the author of Kiplinger's Taming the Paper Tiger at Work and Taming the Paper Tiger at Home and co-author of Love It or Lose It: Living Clutter-Free Forever. The mission of Hemphill Productivity Institute is to help individuals and organizations create and sustain a productive environment so they can accomplish their work and enjoy their lives. We do this by organizing space, information, and time. We can be reached at 800-427-0237 or at www.ProductiveEnvironment.com


MORE RESOURCES:
This RSS feed URL is deprecated, please update. New URLs can be found in the footers at https://news.google.com/news


Christian Science Monitor

Female entrepreneurs in Ghana gain organizing power
Christian Science Monitor
It was the first time vendors had pushed back with such success – normally if they are given an alternate marketplace at all, it is unusable, said the advocacy group Women in Informal Employment: Globalizing and Organizing (WIEGO). But the case is ...

and more »


Hannibal.net

MU Political Communication Institute provides assistance with organizing local debates, political forums
Hannibal.net
The Political Communication Institute at the University of Missouri has developed a “how-to” guide to hosting debates and issue forums at the local level. This guide, “Engaging Your Community: A guide to hosting local debates and forums,” provides ...



Real Simple

6 Entryway Closet Organizing Ideas to Simplify Your Morning Routine
Real Simple
This month, we worked with designers and professional organizers to transform a four-bedroom penthouse in the Prospect Heights neighborhood of Brooklyn, New York. And no surprise, thanks to the organizing pros at the NEAT Method and a custom closet ...



Lawsuit accuses Spotify exec of discrimination, organizing 'boys' trips'
HR Dive
A former Spotify sales leader filed suit in the New York Supreme Court against the company and one of its sales executives earlier this week accusing the executive "aiding and abetting gender discrimination," according to the court filing. The ...



Polygon

YouTube isn't interested in organizing esports tournaments, despite internal discussion
Polygon
YouTube played host to the summer's biggest esports tournament: Fortnite Friday. The tournament collected some of the best players in the world, including Ninja and Myth, and pitted them against 50 other top players, streamers and YouTube personalities.
Gaming - YouTubeYouTube
Official YouTube Blog: Gaming gets a new home on YouTubeOfficial YouTube Blog
YouTube launches new gaming destination, admits that the separate app was a bustThe Verge

all 113 news articles »


New Harrison Legion Auxiliary organizing
Harrison Daily
Shannon Blessing, who is taking the lead in organizing the new chapter, extends an invitation to all women in the Harrison area to become part of this new endeavor. “If you value patriotism, responsible citizenship, volunteerism and advocacy for ...



Western Carolina University News (press release) (blog)

After escaping wrath of Florence, WCU community now organizing to assist storm's victims
Western Carolina University News (press release) (blog)
Numerous relief efforts are organizing across the state, and WCU's Center for Service Learning is collaborating with Jackson County, the town of Sylva and Tuckaseigee Water and Sewer Authority in facilitating a donation drive on campus that runs ...



People For the American Way (press release) (blog)

The Progressive Happy Hour: Organizing for Reproductive Rights and Freedom
People For the American Way (press release) (blog)
On the September 21 episode of “The Progressive Happy Hour,” co-hosts Drew Courtney and Cici Battle sit down with Kelley Robinson, national organizing director for Planned Parenthood, to discuss her work as an organizer, her personal thoughts on Dr.



Real Simple

The Trick to Organizing a Messy Junk Drawer
Real Simple
This month, we worked with designers and professional organizers to transform a four-bedroom penthouse in the Prospect Heights neighborhood of Brooklyn, New York. Every nook and cranny of the apartment is filled with brilliant organizing ideas—yes, ...



Daily Industry Reports

SON (Self-Organizing Networks) Markets in the 5G Era: 2019-2030 - Opportunities, Challenges, Strategies & Forecasts ...
Business Wire (press release)
SON (Self-Organizing Network) technology minimizes the lifecycle cost of running a mobile network by eliminating manual configuration of network elements at the time of deployment, right through to dynamic optimization and troubleshooting during ...
Global SON (Self-Organizing Networks) in the 5G Era 2019-2030 - SON will Account for a Market Worth $5.5 BillionPR Newswire (press release)
SON (Self-Organizing Networks) in the 5G Era: 2019 - 2030 - Opportunities, Challenges, Strategies & ForecastsResearch and Markets
Self-Organizing Networks (SON) And Optimization Software Market - Global Industry Size, Market Share, Trends ...Transparency Market Research

all 25 news articles »

Google News

home | site map
© 2007