Organizing Information


Get Organized - Stay Organized


My mother is one of the most productive people I know. She is 78 years old and still works full-time as the personal assistant to the CEO of a bank. (I come from great genes-it makes me very optimistic about my long-term future!) One of her secrets to productivity is what is often called "a tickler file." It used to be a popular organizational tool but eventually fell by the wayside. The tickler file is a reminder system based on the days of the month and months of the year. It simply consists of two sets of file folders: "1-31" and "January-December." It's time to bring that old system back.

Surveys show that people's stress levels are at an all-time high. A major source of that stress is information overload. Information arrives in five ways: on paper, electronically, via voice mail, through verbal messages, and as thoughts in your head.

Think of a 5-lane freeway. You are speeding down the highway when suddenly you see orange barrels-you know you're in for trouble. That's exactly what happens when you sit down at your desk and are overwhelmed with where to begin. Do you start with the e- mail? Most people do, but should you? The highest priority could be in the "In Box" you haven't looked at in days-or could it be the idea you had while taking a shower? You've got information overload and you need a way to cope with it.

Managing Information To conquer a stack of papers-permission slips, newsletters, report cards, bills, and articles to read-employ these five productive steps.

? Discard. I've spent lots of time promoting the power of throwing things away. Ask yourself, "What's the worst possible thing that would happen if I didn't have that or didn't do this?"
? Delegate. If you are not delegating some of your work, why not? The most productive people in the world are those who spend 80% of their time doing what only they can do and surrounding themselves with people whose talents are complementary to theirs.
? Do it now. Ask yourself, "Is taking care of this the best use of my time right now?"
? File for reference. These are things you want or need to keep for future reference. Develop or use a good filing system (like Taming the Paper Tiger, information below), so you can find items easily and quickly.
? File for follow-up. These are things you want or need to do. In the Paper Tiger software system, we place these items in Action Files so you can find them when it's time to take act on them. The task won't be forgotten because the Paper Tiger can print weekly reminders or you can put a simple note in the tickler file.

The Important Question No matter how information arrives, your first reaction is probably, "I have to take care of this now." If you are serious about increasing your productivity and prioritizing your work, the question you have to answer is, "When?" As scary as it is sometimes, you have to decide. When you determine what date to take action, put the reminder in your tickler file system. Now you have a tool that enables you to prioritize your work and to measure whether the interruption of the moment is more important than what you said you were going to do today.

When people hear about this system, their first reaction is often fear-fear of making mistakes, fear of taking on another task, fear of failure. But remember that old saying, "If you keep doing what you're doing, you're going to keep getting what you're getting!" After trying the tickler file system for the first time, one client said, "Instant peace of mind!" Are you ready for something old and better?

Barbara Hemphill is the author of Kiplinger's Taming the Paper Tiger at Work and Taming the Paper Tiger at Home and co-author of Love It or Lose It: Living Clutter-Free Forever. The mission of Hemphill Productivity Institute is to help individuals and organizations create and sustain a productive environment so they can accomplish their work and enjoy their lives. We do this by organizing space, information, and time. We can be reached at 800-427-0237 or at www.ProductiveEnvironment.com


MORE RESOURCES:
Antigovernment Militia Leader Organizing Nationwide Protests This Weekend  Southern Poverty Law Center

The head of one of the nation's most well-known antigovernment militias, the Three Percent Security Force (IIISF), is taking a lead role in organizing far-right ...


Don't Worry About Organizing Your Books  Lifehacker

At Brooklyn's Books Are Magic, as at most bookstores, the books are organized sensibly: fiction sorted by author's name; non-fiction under various categories, ...


Organizing a nonprofit fish fry event for Lent? Send us your 2019 listings  cleveland.com

It's not too late to submit your nonprofit fish fry event for inclusion in our annual Northeast Ohio Fish Fry Guide.


AT WORK: Professional organizer out of Meriden declutters and redesigns local homes  Meriden Record-Journal

MERIDEN – As the Netflix show “Tidying Up with Marie Kondo” rises in popularity, more people are looking to declutter – a task that can seem daunting.


Secrets of the Public Interest Pyramid: Trickle-Down Organizing  Capital Research Center

Secrets of the Public Interest Pyramid (full series) The Left's Silent Partner | Infiltrating Universities | Trickle-Down Organizing | A Left-Wing Labyrinth | Clipboard ...


Get it Together: Organizing your mail pile  ABC27

Laura Souders shares tips on what to do with the pile of mail sitting on your kitchen countertop.


Arts Organizing Lifts Oakland Teachers Strike  Common Dreams

"The Power of Youth. The Power of Educators. The Power of Labor. The Power of Community. The Power of The Art Build."—Keith Brown, President, Oakland ...


Organizing your sentimental items  FOX 59 Indianapolis

INDIANAPOLIS -- We're helping you spruce-up for spring! Sorting and organizing sentimental items can be emotionally tough.. So we brought in Mommy Magic's ...


Fredericksburg trails fan organizing parade to stadium groundbreaking Sunday  Fredericksburg.com

Kevin Brown has come up with a way to combine exercise and environmentalism with excitement over Sunday's groundbreaking ceremony for Fredericksburg ...


Home organizers ride the Kondo wave | 2019-02-22  grbj.com

Local home organization gurus are feeling an extra spark of joy these days, thanks to a Japanese consultant named Marie Kondo. Kondo is the author of the ...


Rugby: Organizing chief says World Cup to shape tourism to Japan  Kyodo News Plus

Rugby World Cup organizing committee CEO Akira Shimazu says the number of foreign fans set to attend the quadrennial tournament has far "exceeded his ...


Google Wanted to Prohibit Workers From Organizing by Email  WIRED

CEO Sundar Pichai pledged to support workers who walked out, but his lawyers say that employees shouldn't be allowed to use company email to organize.


B'ville Junior organizing Culture Festival  CNYcentral.com

A student at Baker High School who's been involved in city-suburrban inter-school dialogues is organizing an event aimed at sharing the many cultures in the ...


Forming & Organizing a PMO for Credit Union Success  Credit Union Times

For a PMO to be successful in delivering organizational value it must be aligned with strategy.


Organizing a Science Symposium: Don't Be Intimidated!  Entomology Today

So you want to organize a symposium for an upcoming ESA conference? Check out these ideas and tips for creating, organizing, and moderating a successful ...


NH Primary Source: Former NHGOP Chair Horn organizing Granite State events for Weld  WMUR Manchester

When former Massachusetts Gov. Bill Weld reached out for a knowledgeable local Republican to help him put together a New Hampshire schedule as he ...


OP-ED | Lucy's Football And Organizing Au Courant  CT News Junkie

Won't we Nutmeggers ever learn? Our leaders run for higher office promising not to raise certain taxes during an economic crisis. We either believe them or we ...


Clever Kitchen Organizing Ideas to Steal from Insta-Famous Organizers  Real Simple

From orderly spice cabinets to genius corner drawers, these organization hacks are the home cook's dream.


Decatur City Commission organizing citizen-led Affordable Housing Task Force  Decaturish.com

Following last November's Affordable Housing Summit, the Decatur City Commission is creating a citizen-led Affordable Housing Task Force. As an effort to ...


Tips for organizing your family photos  WTNH.com

Take a look under your bed or in your closet: do you have a box of family photos that you've been meaning to sort through? It might be overwhelming when you ...


Local groups organizing teams to help with flood efforts  WPSD Local 6

CALVERT CITY, KY — A community needs your help making sure floodwaters don't seep into a local home. Four Rivers Church in Calvert City is teaming up ...


16-year-old organizing donation drive for homeless  14 News WFIE Evansville

After this last cold snap, a local 16-year-old saw our stories about homeless people in need of warm clothes. She called us saying she wanted to do something ...


Latinx Immigrant Movement History Shows Importance of Organizing  Nonprofit Quarterly

Today, there is a high degree of unity among Latinx organizations over the need to support immigrant rights. This was not always the case.


Former Alabama star Willie Wyatt ailing; ex-teammate Curt Jarvis organizing aid effort  AL.com

Curt Jarvis can't remember a time when Willie Wyatt wasn't a part of his life. The two former nose tackles were three years apart at Gardendale High School and ...


Where's Shane? Organizing with Simplify My Life  KWCH

This morning we're getting some tips from an organizing expert with Simplify My Life to see if we can make this year a little easier to navigate!


Jump start your spring cleaning with tips from organizing expert Laruen Tenenbaum  WLS-TV

Local organizing expert, Lauren Tenenbaum, shares some helpful things you can do to declutter and reorganize your home.


Mt. Juliet prom organizers encourage planning now for crowded night  Wilson Post

Mt. Juliet High School prom organizers say it's not too early to alert promgoers that the night scheduled for their annual event is going to be extremely busy and ...


Breakdancing In The Olympics? Paris 2024 Organizers Say, 'Oui, Garçon!'  NPR

Discussing "le breakdance" this week, Paris organizers said it speaks to young people — and that the sport's dance battles will be a hit in the 2024 Summer ...


Bethalto Public Library organizing first-ever Ladies Night Out  Alton Telegraph

BETHALTO — The Bethalto Public Library is organizing the first-ever Ladies Night Out for the village. On Friday, March 8 from 6-9 p.m. the village is closing three ...


Runners, organizers hoping Cowtown Marathon won't be disrupted by weather  FOX 4 News

Thousands of runners and walkers are keeping an eye on this weekend's forecast.


Organizers of 2024 Paris Olympics want to add breakdancing to the games  WJW FOX 8 News Cleveland

PARIS, France — From the streets of New York to the Olympic podium: Breakdancing's conquest of the globe seemingly knows no bounds. Getting hip to ...


Finding a different kind of joy in organizing  Richmond.com

We knew this was coming. It almost seems inevitable.


Organizing Your Drawers  WTAJ - www.wearecentralpa.com

Jessica Dolan, a professional organizer from Room to Breathe, shares some tips for organizing your drawers!


Organizers bringing street rods to Vicksburg - The Vicksburg Post  Vicksburg Post

Al Mashburn has a vision of bringing a family-friendly event that will not only draw locals, but tourists to the River City to enjoy a weekend of fun activities aimed ...


Long table dinner organizers request Manhattan Beach Pier for their culinary event in May  The Daily Breeze

Another high-class culinary event, with alcohol, could be on its way to Manhattan Beach — and organizers are again requesting use of the city's iconic pier.


Unions Need to Think Small to Get Big  The Atlantic

Organized labor can reverse its decline by focusing on smaller workplaces—and using digital tools to organize them.


Black Panther Party co-founder Bobby Seale urges political organizing among young people  The Eagle

Black Panther Party co-founder Bobby Seale spoke to AU students Tuesday night in a wide-ranging speech that spanned the history of the Black Panthers and ...


Czech media hails Vietnam's role in organizing 2nd DPRK-USA Summit  sggpnews

The Czech media has given wide coverage of the upcoming second DPRK-USA Summit, with praises for Vietnam's role in organizing the event, which is slated ...


Anchor Workers Are Organizing to Become One of the First Unionized Craft Breweries in the US  In These Times

After taking their union drive public on Thursday, workers from Anchor Brewing Company, a San Francisco institution that was founded in 1896 and stands as ...


Amazon’s New York Project Foundered on Labor Organizing, Opposition to Subsidies  The Wall Street Journal

Amazon scuttled its New York City project after talks to resolve the matter of labor organizing and to ease political opposition to subsidies failed to allay the ...


NYC Organizers Say #NOHQ2 and Win  Link TV

As we go to air, it looks as if the mega-retailer Amazon has pulled out of plan to build its New York City headquarters. In a conversation...


Unofficial Fiesta Tejano event canceled after organizers 'unable to find a suitable venue'  mySanAntonio.com

Tejano Explosion, an unofficial Fiesta event that dates back more than 25 years, has been canceled this year. Organizers said they were unable to find a ...


Suit to allow farmworker organizing heard in Albany appeals court  WatertownDailyTimes.com

The case of a farmworker who was laid off from Marks Farms in Lowville for allegedly trying to organize better working conditions was heard by the Third District ...


Organizers and businesses prepare for annual True/False Film Fest  KOMU 8

COLUMBIA — In less than a week, downtown Columbia will be filled with people attending the annual True/False Film Fest. Camellia Cosgray, managing ...


After a 2-year run, organizers cancel Cleveland Eats food festival  News 5 Cleveland

Cleveland Eats—a food festival showcasing Cleveland's culinary creations— is a thing of the past.


Teacher of the Year Organizing 'Teach-in' to Protest Trump Immigration Policy of Detaining Undocumented Children  Newsweek

Months after being named National Teacher of the Year and meeting President Donald Trump, Mandy Manning will lead the charge in a nationwide protest of ...


To Galvanize Local Organizing for Medicare for All, Nurses Union to Kick Off Nationwide 'Barnstorms' This Weekend  Common Dreams

Building on rising public support for scrapping the nation's for-profit healthcare system and replacing it with Medicare for All, the nation's largest nurses ...


Organizers Announce Broke LA Festival Canceled For 2019  CBS Los Angeles

A popular annual downtown Los Angeles music and arts festival which started as a cheap alternative to Coachella nearly a decade ago will not be returning this ...


PPB releases more texts with protest organizers  KOIN.com

The Portland Police Bureau released more texts between an officer and protest organizers.


Heat the Streets event moving to Aksarben Village; organizers hope to raise $100000  Omaha World-Herald

The annual event, which raises funds to help those who need help with utility bills, will take place at Aksarben Village. It's set for March 2.


Comelec not organizing senatorial debates  Manila Bulletin

The Commission on Elections (COMELEC) will not be organizing their own senatorial debates, a poll official said in a radio interview on Saturday.


Syracuse-based organizers say refunds are on the way for Rochester Wine Festival  CNYcentral.com

After some attendees of the Rochester Wine Festival voiced their frustrations with the event, the Syracuse-based organizers say they will issue a refund.


Smart Solutions: Never too late to start organizing  The Detroit News

While National Get Organized Month may have already come and gone, we can still keep the momentum going even if our first attempts have failed.


'Key To Progress': How St. Louisans Are Using Community Organizing And Engagement To Make Change  St. Louis Public Radio

On Wednesday's St. Louis on the Air , host Don Marsh explored how community organizing has evolved in the St. Louis region over the past 40 years. Joining.


Lexington cruise-in clash continues with new organizers  Lexington Dispatch

The confusion over the monthly cruise-in in uptown Lexington has just kicked into high gear.On one side, a former organizer says the event has been “stolen” ...


Graduate Student Union Organizers-Turned-Negotiators Learn to Bargain | News  Harvard Crimson

When representatives from Harvard's newly-formed graduate student union sat down in front of the University's negotiators in their first bargaining session last ...


ICCW organizing large food drive for Helena Food Share  KXLH Helena News

The Interagency Committee for Change by Women (ICCW) is organizing a large food drive at the State Capitol complex and other state agencies to benefit ...


Fiascos and fumbles: Oscar organizers stumble to restore glory  Reuters

First it was the furor over a proposed new "popular" film category, then it was the fiasco over planned host Kevin Hart, and last month the organizers of the ...


Move over, Marie Kondo: What Naples professional organizers do and how they can help you  Naples Daily News

In Southwest Florida, there a handful of professional organizers who use their tried-and-true methods to help families take control of their mess.


Epic Games Suing Organizers of Disastrous ‘Fortnite’ Festival  Variety

Fortnite Live Norwich was billed as the 'Fortnite' event of the year, but people say it was underwhelming and understaffed.


Organizers of memorial event invite vendors to sign up soon  The Bakersfield Californian

Organizers of a memorial event in honor of innocent victims of gang violence scheduled for this spring are inviting organizations and businesses to sign up ...


Organizers of this year's Big Cleanup urge participants to sort collected trash  Baltic Times

RIGA - This year, the Big Cleanup will be held on April 27, with organizers of the annual campaign urging participants to sort the collected tra...


Organizers seek bowls for Empty Bowl Project's 25th year  KTVA

Organizers with the Empty Bowl Project are putting out a call for handmade bowls, as the fundraiser prepares to mark a quarter century of helping to feed ...


Human Rights Organizers Encourage Employees to Blow the Whistle on Unethical Tech  BioSpace

Published: Feb 20, 2019. Today, Fight for the Future launched a website and video ad campaign that directly calls on employees of big tech companies to blow ...


Suggestions for Regatta Organizers  Scuttlebutt Sailing News

Noel M. Field, Jr. is currently a US SAILING judge emeritus, and as he recognizes the shortage of judges, he has some suggestions for persons organizing ...


March For Our Lives Philly youth organizers: It's 'extremely important for us to participate in politics'  Generocity

Local teens are hosting voter registration drives at their schools and encouraging their peers to be politically aware. Plus, here's how to vote for the first time.


Steward's Corner: Where Do Good Organizers Come From?  Labor Notes

Few people are born organizers. Instead, we have to find and nurture people who show some interest and willingness to become organizers. Photo: Jim West ...


#RedforEd: Socialists Organizing Teachers to Turn Purple States Blue by 2020  Breitbart

A well-funded and subversive leftist movement of teachers in the United States threatens to tilt the political balance nationwide in the direction of Democrats ...


Orange Crush organizers planning St. Pat's event  WSAV-TV

Organizers of a spring break bash on Tybee Island say they plan on taking over the beach during the Coastal Empire's busiest weekend for tourism.


Mardi Gras preparations underway as organizers hope for 'best year yet'  KFDM-TV News

Preparing for the biggest party in Southeast Texas is no small task, and its the reason organizers with the Mardi Gras of Southeast Texas spend so long making ...


The Limits of Extremely Online Organizing  The Atlantic

The remarkable #FuckFuckJerry has been as successful as a spontaneous campaign can be.


Organizers announce changes to 2019 marathon course  Nashville Post

Alterations will accommodate, take advantage of NFL Draft set for same weekend in downtown Nashville.


Ubisoft on Opening Up Rainbow Six Siege To Third-Party Tournament Organizers  The Esports Observer

Rainbow Six Esports Director François-Xavier Dénièle says it is a chance to test new approaches to tournaments and enter new markets. Long-term planning ...


Organizers to discuss the Compassionate Care Act in Columbia  WCBD News 2

COLUMBIA, SC (WCBD) – An event aimed at explaining the benefits of medical marijuana as medicine will take place Tuesday at the Statehouse in Columbia.


NASA finds Tropical Cyclone Wutip organizing  EurekAlert

Tropical Depression 02W has organized and strengthened into a tropical storm.


Texas Organizing Project oppose DA’s plan to hire more prosecutors  Chron.com

Members of the Texas Organizing Project gathered outside Harris County District Attorney Kim Ogg's office Friday to add their opposition to her plan to hire 102 ...


Organizers, Navy plan special addition to Adam Brown Shamrock Run  Hot Springs Sentinel

Registration for the Ninth Annual Adam Brown Shamrock Run/Walk 5K is now underway and organizers are working on a special addition to the event.


NCAA and Tampa Bay Local Organizing Committee announce details for 2019 NCAA Women’s Final Four  NCAA.com

With the 2019 NCAA Women's Final Four only a month and a half from tipoff, members of the NCAA and Tampa Bay Local Organizing Committee detail national ...


Protests to resume in Hoover, Montgomery, organizers say  AL.com

Organizers say protests will resume in the city of Hoover because, according to organizers, city officials have not held up an agreement they made in ...


'You're Lying About Me.' Ariana Grande Pushes Back at Grammy Awards Organizers  Fortune

The '7 Rings' singer disputed the reasons for her decision to pull out of this weekend's awards ceremony.


Hefty winter storm forces FIS World Championship organizers to cancel snowboard big air competition  Salt Lake Tribune

Tuesday's winter storm also postponed qualifying rounds of men's and women's ski slopestyle event. 0. Hefty winter storm forces FIS World Championship ...


Kelowna raises concerns over safety, policing with Centre of Gravity organizers  Keremeos Review

Kelowna's mayor says it was a mutual decision between the organizers of Centre of Gravity and the city to put off the festival for a year in order to address safety ...


LAKES AREA NEWS: Mill Stone Park organizers looking for major grant  KTIV

The park would include a special feature with some high tech effects that would replicate the city of Milford's name sake, a mill that was located on a creek on the ...


Music Festival organizers ready to rock  Columbus Telegram

This year's River's Edge Music Festival is going to be like none before.


Youth Fair organizers want to build pavilion  Hudson Valley 360

Columbia-Greene Media. CAIRO — Organizers of the annual Greene County Youth Fair are looking to build a permanent pavilion that can be used all ...


Radiation can help or harm people, Radiation Awareness Week organizers hope to educate people on the difference  WTHITV.com

Radiation is all around us, but did you know that it can be both beneficial and harmful.


Meriden St. Patrick's Day parade organizers more than halfway to fundraising goal  Meriden Record-Journal

MERIDEN — Organizers of the 46th annual St. Patrick's Day parade say they're close to raising enough money to hold the event next month. Organizers have ...


Denver's People's Fair canceled for 2019, organizers say  The Denver Channel

The city's oldest neighborhood festival will not return this year, organizers for the annual People's Fair said so Friday on their website.


Punkin Chunkin lawsuit dismissed; organizers hope to host Delaware event  Delmarva Daily Times

Punkin Chunkin announced after a two-year lull it was back, but whether a pumpkin-spewing championship will happen this year is unclear.


Organizers nix 2019 Center of Gravity festival  Kamloops Matters

If you were planning to buy tickets for this year's Center of Gravity show, you'll have to wait another year. Organizers have hit pause on the Kelowna-based ...


Organizers pitch plan for food sales by kids' groups at Keene pumpkin festival  The Keene Sentinel

In the throes of a snowy winter, the brains behind Keene's pumpkin festival are already planning October's event and starting the city permitting process.


home | site map
© 2007