|Time Management Information|
Making the Most of Your Time
"The bad news is time flies. The good news is you're the pilot." - Michael Altshuler
Time is life's most valuable asset and everyone is allotted the same 24-hour day. How is it that some people can accomplish two or three times more in a single day than others? The answer is simple; they've mastered time management skills.
Have you ever noticed how much you can get done in a few hours when you really have to? Let's use the day before your vacation as an example. You make a list of chores that must be done before you can leave for the airport:
- Take the dog to the kennel
You have only 3 hours to complete all these tasks, yet when finished, you had time left over. How did this happen? You were organized and motivated. This is the essence of time management.
Learning to use your time productively can reduce much of the stress and frustration in your life, leaving you feeling more content. Not only that; but you'll have more time to spend doing the things you enjoy most.
Think-Plan-Organize-Execute-Reevaluate. Time management simply put, is working smarter. The first step in developing an effective time management plan is to determine where you need to spend time and where you do not. Below are just a few basic principles to get started:
1. Determine what time of day you are most productive. Are you more productive in the morning or in the afternoon? Schedule your most important daily tasks during this period. Save your more mundane chores like attending meetings, answering emails and phone calls for later.
2. Use technology to your advantage. Don't return phone calls if sending emails can accomplish the same thing. Return phone calls during the noon hour and leave voice messages. This saves you many minutes of idle chitchat.
3. Get a clear picture. Don't begin a new project until you have all of the details and you completely understand the projects goals and requirements. Get all your questions answered before you begin as there's no sense in doing it twice.
4. Develop good decision making skills. Understand the consequences of each decision you make; will it produce the desired results?
5. Create an action plan. If you neglect to take time for planning, you are setting yourself up for failure. Spend time analyzing every project. Create a "To Do" list and outline each task required to reach your desired goal. Be sure to break down larger tasks into smaller ones. Specify due dates, and priorities. Cross off each task as it's completed, this will help you keep organized and prevent you from forgetting anything. Take a look at your plan, are there ways to simplify it further? Keep your list updated.
6. Get organized. Don't begin a project until you've assembled all the necessary resources and tools you'll need. Use your day planner to remind yourself of upcoming tasks. At the end of the day write down where you left off and make a list of priorities for tomorrow.
7. Set priorities. Know the difference between important tasks and urgent ones. Urgent tasks have short-term consequences while important tasks are those with long-term, goal-related outcomes. Work toward reducing the urgent tasks so you'll have plenty of time for more important priorities. This will help prevent urgent items from becoming emergencies.
8. Learn your software. Learning how to get the most from your computer and its software will also help make your work easier and less time consuming. Spending time learning how to improve your work is more productive than wasting time doing it the same old way. Take advantage of computer software tutorials to become more proficient in your work.
9. Be flexible. Plan time for interruptions and distractions. Make yourself available to respond to surprises and new opportunities.
10. Avoid procrastination. Procrastination is the tendency to avoid, for as long as possible, completing an action or task that needs to be done, usually by focusing on some other distraction. Getting it over with right away will keep time from being wasted.
11. Stay focused. Avoid jumping from one uncompleted task to another. Try to finish one job before moving on to the next.
12. Delegate. What tasks can be delegated to others?
13. Follow a routine. Make your new routine a habit. Every new habit you develop is an important step toward taking control of your time.
14. Reward yourself. Balance your work with pleasure and reward yourself for completing your goals, even the small ones.
15. Reevaluate: After completing a project, revisit your "To Do" list. Were there any unnecessary steps? Is there a way the task could be accomplished with less effort next time?
Wasted time is lost opportunity. Lost opportunity equals diminished productivity. Lost productivity means less time to spend doing the things you want to do. Your life is a progression of choices. You have control over the choices you make, not the flow of time.
Time management is one source for a happier more productive life, and studies have shown that happy people feel less rushed because they are in control of their time. Once you've mastered these skills, you'll find yourself able to maintain a healthier balance between your work, and your family.
Copyright 2005, Video Professor Inc. All Rights Reserved.
Mary Carroll is a customer advocate for Video Professor, the leader in self-paced software learning tutorials, helping our customers to better understand Video Professor and how our tutorials can provide tools to learn various software programs to your desired level.
This RSS feed URL is deprecated, please update. New URLs can be found in the footers at https://news.google.com/news
A Fatal Mistake that Can Cost You Your Business ? And More
Whether you're a new business owner or if you have been running your business for several years, one of the biggest challenges you face at one point in time or another is overwhelm and imbalance.How many nights have you dragged your weary body to bed only to lie awake for hours with nagging thoughts of what you haven't done or don't have answers to?How many of your children's' ball games and school functions were missed because you had business commitments?How many evenings did your partner spend alone because you were burning the midnight oil by speaking on the telephone or hovering over your keyboard, workbench or reference materials?Was this because you loved what you were doing so much that nothing else mattered, or was it because you felt you had to do everything alone?One of the biggest mistakes small and home-based business owners make is assuming they have to become the chief, cook and bottle washer and perform all of their related tasks flawlessly and concurrently.
What is "Life Balance" and How Can You Attain It?
We all face decisions that involve doing things that affect competing priorities. We all have three different lives or worlds that compete for our attention, energy and activity.
Are You Watching Too Much TV?
Many folks tell me that they just don't have time to be organized. As old saying goes-one will always find time to do what they want to do.
Managing Worry: Productivity Tips for High Achievers Who Worry
Are you a worrier? Do you frequently spend time and energy worrying about your finances, your children, your career, world politics? Worry can be a highly useful, brilliantly engineered cue to action or a useless and destructive energy drain. The challenge is to decide which it is, on a case-by-case basis, and manage yourself accordingly.
Living on Purpose: Achieving Balance Between Work And the Rest of Your Life
Many of us get so caught up in day-to-day pressures that we often find ourselves reacting to external demands rather than designing lives that really fulfill us. While in today's economic environment we face many stresses in our jobs, it is still possible to create balance between our work and personal lives.
How Do You Start Your Day
"Sunshine is delicious, rain is refreshing, wind braces up, snow is exhilarating; there is no such thing as bad weather, only different kinds of good weather." --John RuskinAs I mentioned in the introduction (which you should read if you haven't already) lasting change is only realized when we work on both how we think and how we act.
The Power of 90 Seconds
You can use the Power of 90 Seconds to transform your life. This power will allow you to:=> Prevent countless problems.
Expand Your Time
In our time-crazed society, lots of time is what most of us don't have. Yet, all of us would like to have more time.
Effective Time Management - Delegating Techniques
Do you manage your time or does your time manage you? Do you start your day knowing what you want to achieve today and how you are going to achieve it?Time management is a skill. You should learn the basics and learn how to implement it.
Career Redesign Tools For Work-Life Balance
Partnering with the University of Pennsylvania Law School and the Wharton School, Thirdpath Institute, a non-profit whose mission is "To assist individuals and families in finding new ways to redesign work to create time for family, community and other life priorities," held a 2-day conference in May, 2004 for lawyers, entitled "Having a Life: Creating Work-Life Balance in the Law." I was part of a small team of career and work-life professionals who facilitated small group breakout sessions that were held throughout the conference.
Just Remind Yourself
This is one more article on "Organizing and Enjoying Your Life". Much has already been written about this in magazines, books and on Internet.
The Power of Limited Time
The most powerful resource that we have is time. Everything we do is time-dependent and changes forever with the passage of time.
Time Well Spent
It is common knowledge that creating and living according to a financial budget is a requisite for fiscal health and well-being. Budgets enable allocation of resources according to priorities.
Save Your Time - Delegate!
Frustration is when an obstacle blocks your ability to achieve a goal. You know it is still possible to achieve it, but you just have no idea how.
Time Management - Keeping a Clean Desk
I have worked with so many people over the years that have made me wonder how on earth they can work at their desk when everything that was in their drawers and in their filing cabinets have ended up in piles on top of their keyboard. One co-worker of mine couldn't remember what colour the top of his desk was! I had to say something, but when I did, he told me that he knew where everything was and needed all that paperwork for different projects he was working on.
Quantum-less Time and Mathemathically Deprived Theory
What would you say to me if I told you that you don't have to be at work by 8 am, but rather that you have to be at work tomorrow?What if I told you that your alarm clock is going to be reconfigured to only display days, and not specific times?Would you sleep better?Or what if your clock card was to have days, not digits, on its' face? Would your concept of time be altered? If your meetings schedules were week specific, how would you feel?Would you abandon the man-made minute, if you could?You probably would, and with little reluctance and regret.The remaining seasons and their finite hours would still supply the exact same amount of time, but any approach to it would change.
If Only Your Brain Was the Size Of That Of an Ant You Could Easily Implement Habits
A year and a half ago I was introduced to something called Swarming or Swarm intelligence.A big telecommunication company was actually mimicking ants to improve the performance of some of their products.
Being Busy Does Not Equal Being Productive
How many people do you know who are so busy being busy that they never seem to get anything worthwhile done? Does that describe you, maybe even just a little bit?Being busy all the time, through necessity, is a curse. Being busy all the time, for the sake of it, is madness.
Time Management For Home Business Owners
As each day passes, and more and more things need to get done with your business, you may find yourself alittle overwhelmed with how much is left to be done. This is nothing new, and a problem that almost every home business owner encounters.
How to Put Housework on Autopilot!
My husband and I recently returned from a trip to Austin, Texas. It was beautiful and refreshing.
|home | site map|